Publicity of documents

Documents created in connection with the city's operations are generally public. Everyone has the right to access public documents and information.

Key documents generated in the activities are published on the city's website. (Kunta2.riihimaki.fi.) On the pages you will find the agendas and minutes of the institutions (city council, city government and committees) with appendices, as well as public announcements and decisions of office holders.

Riihimäen Vesi is a public utility operating under the Riihimäki City Government.  Read more about Riihimäen Vesi's decision-making. (Riihimaenvesi.fi.)

City Council meetings are open to the public. The council meets at Uramo School approximately once a month. You can also follow the meeting live on the City of Riihimäki's YouTube channel. (Youtube.com.)

You can make a request to the city for information and documents that we do not publish on the website.

The agendas of the institutions and their public annexes are published on the city's website before the meeting. (Kunta2.riihimaki.fi.)

The person responsible for the preparation or another designated person will provide information about unfinished matters under preparation. If necessary, you can ask the case preparer at the city registry office.

According to the Local Government Act, municipal announcements are made public by publishing them on the public information network, unless otherwise provided for by the provisions on confidentiality, and if necessary in another manner decided by the municipality. The city's official announcements and notices are on the city's website under Announcements. (Kunta2.riihimaki.fi.)

The City of Riihimäki also maintains a notice board, where the city's notices and announcements are posted, where special legislation so requires. The notice board is located in the Travel Center, Eteläinen Asemakatu 2, 1st floor.

The announcements include information about, for example, plans for land use, zoning and construction, as well as how city residents can influence these plans.

View the purchase invoices of the City of Riihimäki's departments and the Water Supply Company at supplier and account group levels.

In addition to the information publicly available in online services, the city's operations generate a lot of information and documents, which you can request information about if you wish.

According to the General Data Protection Regulation (EU 2016/679), the data subject has the right to obtain from the controller confirmation as to whether personal data concerning him or her is being processed. The data subject has the right to obtain from the controller confirmation as to whether personal data concerning him or her is being processed. information requests is done on a form prepared for that purpose and the form is submitted to the city registry office.

Request for information about a public document or information

When the request for information concerns a public document or public information, there is no need to justify the request or tell what the information will be used for.

Requests for information regarding documents of the City of Riihimäki are directed directly to the responsible official or department or to the city's central registry office. The city registry office can provide advice on various city authorities if necessary.

It is a good idea to specify the information request as precisely as possible to make it easier to find the document. The request for information must be identified in such a way that it is clear which document or documents the request concerns. For example, you should always state the date or title of the document if it is known. A request for information regarding a public document can also be prepared in a free form in writing, for example by e-mail or by telephone.

Request for information about a document or information that is partially or completely confidential

A request for information regarding confidential information or documents is made in writing. In order to obtain information, the purpose of use of the information must be stated in the information request. In order to provide information, the requester must prove his identity. In addition, the city may request other necessary additional information from you to ensure that the conditions for providing the information are met.

Requests for information received by the city are treated as public matters. After the request reaches the city, it is evaluated from the perspectives of publicity and data protection. If the information or document to be provided is public and the request can be easily implemented, the information or document will be provided without delay or within a maximum of two weeks according to the administrative rules of the city of Riihimäki. If the processing of the information request requires special measures or a larger workload than usual, the information and documents will be provided no later than one month after the information request arrives.

If the provided information or document must be partially or completely kept secret according to the Publicity Act, providing it requires checking the identity of the person making the request for information, as well as consideration in providing the requested information or document. If information cannot be provided, you will be asked separately if you want to receive an appealable decision. The processing time for handing over confidential documents is a maximum of one month. If the request for information is very extensive, it must be answered within three months, however, the information requester must be informed within one month of the processing status of the information request.

Disclosure of information

The city can hand over the requested information either electronically or in paper printouts, or you can come and inspect the documents on site. For paper prints, a fee may be charged based on the tax approved by the city of Riihimäki.

Public information and documents are generally released as requested. If it is difficult to provide information or a document in the requested manner, for example because there is a lot of information to be provided, another method of providing information will be agreed separately. The method of providing confidential information is always agreed upon separately.

In addition, a fixed basic fee may be charged for providing information that requires special measures, depending on the difficulty of the information search. Based on the data protection regulation, when handing over personal data, the identity of the requester must be verified.

According to the Freedom of Information Act, the decision on the release of an official document is made by the authority in possession of the document. In Riihimäki, the decision on requests for information regarding documents is delegated in Section 76 of the Administrative Regulations: the decision on the release of a document is made by the director of the relevant sector or a person designated by him. Regarding document requests from a water supply company, the matter is decided by the director of water supply.

If it is considered that the requested documents or information cannot be provided, the person who requested the information must be given the reasons and the information that he can, if he wishes, have his request for information resolved by the authority. The decision of the institution and the office holder on the provision of information and documents can be appealed directly to the administrative court. Based on the Data Protection Regulation, the data controller's representative, i.e. the management of the industry or service area, decides on the release of data. The transfer of information can only be refused on the basis of the Data Protection Act (1050/2018 § 34) and the certificate of refusal must be given in writing. The registered person can refer the matter further to the data protection commissioner.

The fees charged for providing standard information from a minutes extract, copy or other printout are as follows:

Minutes and a copy of the document

• from the first page €4,00
• €2,50 for each subsequent page
• €0,50 for each attached page
• however, a maximum of €5,00 for the attachments

A fixed basic fee is charged for providing information that requires special measures, for a document, copy or other printout, which is scaled according to the difficulty of the information search as follows:

• for normal information search (working time less than 2 hours) €30
• if the information search takes more than two hours, €15 will be charged for the following hours

If the information search is requested as urgent, the staggered basic fee can be doubled.

When sending large quantities of documents and copies by post, actual postage costs will be charged in addition.